Presenter Information

Oral presenters

Please note that the use of personal laptops for presentations will not be permissible. Presentations must be provided to a representative of the NZCS by the morning of the presentation day. Presentations can be brought to the icebreaker function or the registration desk each morning until 8.30 am (note: conference laptops are Windows based not Mac). Please bring your file on a memory stick with the presenter’s name as the file name for ease of loading. If possible, early supply of your presentation to would be appreciated.

The allocated time for your talk is 15 minutes plus 5 minutes for discussion and questions. Keynote speakers and workshop presenters will be individually advised of their time allocations. Due to the tight timeframe, we emphasise the importance of starting and finishing on time. Session chairs have been instructed to ensure that you do not go over your allocated time. There will be a 3-minute and a 1-minute flash card to indicate that you need to wrap it up. Speakers are required to sit in the front of the room (for fast changeover of speakers).

Each room is equipped with a computer with data projector, pointer and various microphones. Please familiarise yourself with audio/visual equipment at your speaking venue during a break. There will be a helper on hand if you require assistance during your talk. All presentations must be in PowerPoint files with an aspect ratio of 16:9.

We recommend that all oral presenters bring a backup copy of their presentations in the event of any unforeseen circumstances.

Poster presentations

Posters can be A0 or A1 size. Please bring your posters to the registration desk during the Wednesday morning pre-conference registration session between 8:00 am and 9.30 am. There you will be given pins or tac and directed to your poster space. The poster viewing session is scheduled for Wednesday 4 to 5pm. We encourage all poster presenters to stand near their posters during this session. All delegates will be free to view posters at their leisure on other days. It is the responsibility of poster-owners to remove their posters by 1 pm on the Friday. Any posters remaining after the conference may be disposed of and not returned to owners. If you will not be attending the full conference, it is your responsibility to arrange someone else to remove your poster on your behalf.